Corporate Events
Chiqúe Présidentiel (Presidential) Package
(Six to nine months prior to the conference/Meeting)
This package is for the company that needs a professional Event Planner to plan, manage, and finalize the details leading up to the conference/meeting. It can be tailored to include the following services:
Prior to the Event
- Free initial consultation to understand the vision for the event, gather information, and respond to questions/concerns
- Six virtual planning sessions
- Unlimited email/telephone discussions
- Locate venue and meeting break-out space as needed
- Conduct venue inspections and make recommendations based on the corporate agenda
- Guest/ management
- Lodging management
- Registration management
- Arrange for supplies (flip charts, markers, etc.) with the venue
- Arrange for guest speakers and confirm attendance
- Oversee and coordinate security for special guests as necessary
- Updates the agenda as directed by the corporate contact and monitors agenda conflicts
- Budget management (track invoices and contract amounts, maintains a summary of event costs, event times, attendance numbers, equipment needs, food and beverage, and other related details). Also will provide monthly budget updates.
- Arrange for food and beverage for breaks or working lunches as needed
- Arrange for audio/visual needs as communicated by the corporate contact
- Vendor management (oversee vendor contract requirements for vendors secured outside of the venue)
- Provide instructions for transportation to and from the venue
- Oversee special accommodations (guests/participants with disabilities)
- Provide initial and final payments to vendors if needed
- Send announcements/reminders to guests/participants
- Collect post meeting/conference questionnaires/surveys and provide to designated corporate contact
Day of the Event
- Direct guest/participants to the conference/meeting space
- Oversee registration (guest/participant check-in, distribute name badges)
- Distribute conference/meeting materials
- Place tent cards (if necessary)
- Serve as corporate liaison with venue to ensure that contract requirements are met
Chiqúe Ambassadeur (Ambassador) Package
(Three months prior to the conference/meeting)
This package is for the company that has planned most of the conference/meeting details and needs a professional Event Planner to manage and finalize the details leading up to the conference/meeting. It can be tailored to include the following services:
Prior to the Event
- Free initial consultation to understand the vision for the event, gather information, and respond to questions/concerns
- Three virtual planning sessions
- Unlimited email/telephone discussions
- Conduct venue inspections and make recommendations based on the corporate agenda
- Attendee response and lodging management
- Registration management
- Supply coordination with the venue or vendor
- Oversee and coordinate security for special guests as necessary
- Assistance with agenda development and version management
- Budget management (track invoices and contract amounts, maintains a summary of event costs, event times, attendance numbers, equipment needs, food and beverage, and other related details). Also will provide monthly budget updates.
- Menu advisement and venue coordination with agenda
- Arrange for audio/visual needs
- Transportation coordination
- Oversee special accommodations (guests/participants with disabilities)
- Provide final payments to vendors as needed
- Collect post meeting/conference questionnaires/surveys as needed
Day of the Event
- Direct guest/participants to the conference/meeting space
- Oversee registration (guest/participant check-in, distribute name badges)
- Distribute conference/meeting materials
- Serve as corporate liaison with venue to ensure that contract requirements are met
Chiqúe Exécutif Exprimer (Executive Express)
(Day of meeting/conference services)
This package is for the company that needs a professional Event Planner to execute the planning for the conference/meeting. These services are intended to begin one month prior and can be tailored to include the following services:
Prior to the Event
- In person consultation to understand the vision for the event, gather information, and respond to questions/concerns
- One virtual planning session
- Unlimited email/telephone discussions
- Conduct venue inspections and make recommendations based the agenda
Day of the Event
- Direct participants to the conference/meeting space
- Oversee and manage registration (guest/participant check-in, distribute name badges)
- Distribute conference/meeting materials
- Serve as corporate liaison with venue to ensure that contract requirements are met
For pricing or a detailed description of our other event planning services.